Email Account Rules

Setup Outlook Express

Welcome to your USS Pennsylvania  Email Account,

Folks, I am going to keep this simple and it  probably don't apply to any of you but I have to say it.  There is only ONE rule, NO SPAM.  Anyone caught sending unsolicited mail to numerous people will have the account closed, no and's, if,s or but's about it, your done.  If you don't know what SPAM is you are lucky.  SPAM is unsolicited mail that is sent to you or sent by youSo the rule is NO SPAMMING

I would recommend that when you give your email address to another site that you use an address such as SO&SO@HOTMAIL.com or SO&SO@GO.com  or some other free email account or use your regular address.  It is OK to give your Pennsy address but you will run the risk of getting junk mail at that address as well.  

This Account is yours for as long as you want it and use it. If you find that you are not using it, I would appreciate a note saying that I can reissue the account under a different name, there is a limited number of accounts available and if you are not going to use it then I would like to offer it to someone else.

The usspennsylvania.org email account is FREE.  However, please keep in mind that the USSPENNSYLVANIA web site costs money to maintain.  There are monthly server costs and domain registration fees that will always be due.  If you can afford, a one time, small contribution of $10 that would go a long way to seeing that the site is always up to date and present on the World Wide Web.  This is NOT requiredIf you have made a purchase of a product you have already done your part in keeping this web site operating, and I thank you very much.

Enjoy the account and welcome to the Pennsy Family.........

Sincerely, 

Ken Munro

Mail Checks to:

Ken Munro - BB-38 Web
40641 Alondra Dr.  
Murrieta, Ca.  92562-5869

Thanks for your support !!!!!!!

Ken Munro

Outlook Express Setup 

Millions of people use Outlook Express for the all-important task of sending and receiving e-mail, but it's a good bet that not even half of them take advantage of its full functionality. I have put Outlook Express through its paces for years now, and here are a few tips we'd like to share with you that will make you an Express power user before you know it.

Set up your e-mail account
Sign your name with Signatures
Create a new Identity
Have it your way with Message Rules

Outlook


SET UP YOUR E-MAIL ACCOUNT
It may seem a trivial thing, but here's quick rundown on how to set up your new Pennsy  e-mail account in Outlook Express.

1. Click the Tools menu

2. Select Accounts

3. Make sure the Mail tab is active, and click Add/Mail



4. The Internet Connection Wizard will launch. (if you have not set up an account before)

5. Enter the name you want others to see when they receive e-mail from you, and click Next.



6. In the Internet E-mail Address window, select whether you already have an e-mail address that you want to use; The e-mail address you enter here must be an existing address given to you by the Pennsy web (YourNewLogin@usspennsylvania.org). You may sign up for a new Hotmail account from this window as well. Click Next.



7. In the E-mail Server Names window, select the type of server you are using. The vast majority of e-mail servers are POP3, which stands for post office protocol. Next, fill in the incoming (POP3) mail server (mail.usspennsylvania.org) (you can copy and paste this) and the outgoing (SMTP) server , (mail.usspennsylvania.org).  Click Next.



8. In the Internet Mail Logon window, enter the user name (the name before the @ symbol) and password that you chose when you signed Pennsy mail account. You may have been assigned a user name but were able to choose your own password. Be sure to check the box to remember your passwords if you don't want to be prompted to log in every time you check your e-mail. Click Next.

username@usspennsylvania.org

 

PASSWORD

 

 



9. Click NEXT and Finish. That's it!

10. After you complete this you can change information in the account by doing steps 1 and 2 and clicking on the new account and selecting properties:

You can then type in a different name that will appear on your account list.  

Hope this helps.........

If you want to add a new e-mail account, repeat this process with your other account information.

SIGN YOUR NAME WITH SIGNATURES
If you've ever received an e-mail from someone who includes a bunch of personal gobbledygook at the close of their message, you've seen what is called a signature. The equivalent of a signed name in the offline world, e-mail signatures give you an easy way to include important contact information in your messages.

Creating a signature in Outlook Express 5 is easy.

1. Click on the Tools menu and select Options.

2. Click the Signatures tab and select the New button to create a new signature.

3. In the Edit Signature box on the bottom, type in the message and contact information that you want to include in your outgoing mail. Typical signatures consist of:

  • Name
  • Job title
  • Company
  • Phone number
  • Fax number
  • E-mail address
  • Your favorite quote!

4. When you're satisfied with your signature's appearance, click the Apply button on the bottom to activate the signature. You may want to rename the signature, instead of accepting the default name "Signature#1." Do this by clicking the Rename button in the Signatures field. If you have multiple accounts set up, you'll definitely want to do this so that you don't have to guess which signature to include.

Other options include the ability to automatically attach your signature to all outgoing messages. Click the checkbox at the top of the window to do this. It may not make sense to do this, however, because if you're e-mailing a close friend, he or she will already have that information, and it will be just wasted bits and bytes. Plus, attaching a signature often creates a feeling of formality, and that's usually unnecessary with close acquaintances.

5. You can also click the Advanced tab at the bottom to choose which e-mail and newsgroup accounts to which you want to assign your signature. Finally, if you have your signature stored in a text or HTML file, click the File radio button at the bottom and browse your desktop to locate and insert it into your file.

6. Now, when you're finished typing a message, go to the Insert menu and select Signature. If you only have signature set up, it will be entered by default. If you have multiple signatures, however, you can choose which to include. Just be sure to name them accurately.

CREATE A NEW IDENTITY
If two people or more share a POP mail account with Outlook Express, you might want to set up multiple identities. Similar to Netscape's Profiles, multiple identities allow you to basically have a separate copy of the program on the same computer. No more sharing your POP mail account with Junior! Here's how to do it:

1. Click the File menu

2. Select Identities > Add New Identity

3. Type a name for this identity and decide whether you want to password-protect it. Then, choose a password or hit OK.

4. Outlook Express will then prompt you whether you want to switch to your new identity. If you select Yes, you will be taken through the new Internet connection wizard, where you can configure the e-mail account that you want to associate with the new identity. If you hit No, you'll be taken to the Manage Identities window, where you have the option to create another identity, remove an Identity, or view the identity's properties. Finally, you can select the default identity that is used when you launch Outlook Express.

HAVE IT YOUR WAY WITH MESSAGE RULES

Message Rules are an invaluable feature of Outlook Express. Basically, rules are filters you configure that take action on an incoming message based on conditions you set.

For example, if you are plagued by spam, you may want to set up a message rule that will take any message with the word "free" in the subject and move it to the Deleted Items folder, so that you won't have to deal with it. It's not a perfect way to combat spam, but it helps.

To set up message rules, highlight Tools > Message Rules > Mail on the menu bar. This will bring up the New Mail Rule window. Setting up a message rule is a four-step process:

1. Select the conditions for your rule:
here are several options here, so scroll through the available list. The most obvious conditions are when the message subject contains a certain word, when the message is from a certain person and when the body contains certain words. But, there are other options, such as when the message is marked as a priority. When you select a condition in section 1, you will notice that in section 3 the condition appears. You will have the opportunity to specify the condition further in step 3.

2. Select the actions for your rule:
Once you've selected a condition, you need to tell Outlook Express what to do with the message. For unwanted mail, you'll probably want to delete it when it matches your condition. But another useful application is to filter your incoming mail from friends or colleagues into topical folders. For example, you could have a folder for messages from your best friend, and have the messages routed into the folder as soon as they're received. In essence, it's a way to save you time.

3. Rule description:
If your rule contains a word with a blue hyperlink, click it to specify the rule's properties. For example, if you want to delete all incoming mail with "free" in the subject, you will click the blue link and enter the word "free" in the text box.

4. Name of the rule:
Finally, enter a descriptive name for your new message rule, so you can easily remember what it's used for. Hit OK and your message rule is complete. You may want to send yourself a test message matching your conditions to see if it works to your satisfaction; if not, simply revisit Tools > Message Rules > Mail, and you'll see your message rule on the list. Edit it by clicking Modify.

Outlook 

 

 

 

 

Any questions feel free to  Email ME

 

Legal stuff:

The webmaster reserves the right to cancel and/or charge for the use of usspennsylvania.org  email address at any time and for any reason.  If email sent by any user is offensive and or objectionable to any other person and that person files a complaint at the following address: Email MEthen the offending account will be terminated and any fees will not be refunded.  The webmaster will notify the offender and allow him or her to respond to the complaint but the Webmaster will make the final decision.